Submission steps for Demonstrations, Workshops, Research Papers, Round Tables, and Poster Sessions.

Step 1Title Choose a title that will be clear to the intended audience, and limit it to a maximum of nine words. Capitalize only the first word, proper nouns, and acronyms, do not put the title in quotation marks. Example: Music and movement for kindergarten and the primary grades.

Step 2 Abstract One requirement of the proposal form is to provide an abstract that will appear in the program book, alphabetized under the first presenter’s last name, if the proposal is accepted. The abstract helps convention participants decide which presentations will be most appropriate to their concerns and needs. The abstract should adhere to the following guidelines:

  • It should not exceed 50 words.
  • It should be written in the third person, future tense (“The presenter will begin by… And she will then…”).
  • It should avoid all references to published works.
  • It should be carefully edited and proofread.
  • It should be written to draw the most appropriate audience to presentation
  • It should adhere to the specific guidelines.

Example: “The SPEAK Test is administered widely across the US to prospective graduate teaching assistants. Regardless of the score required for passing, American students frequently complain about foreign TAs. What are the parameters of intelligibility? Results from a statistically analyzed randomized sample will attempt to answer that and other questions“(49 words)

Step 3– Biographical Statement In a maximum of 25 words, give your first name, family name, institutional affiliation, and relevant activities or publications. Degrees are normally listed, and titles such as professor are not capitalized. You can generally omit “currently”.

Example: Jane Doe, a specialist in curriculum development and composition, teaches ESL in Houston public junior high schools. (17 words)

Step 4 Summary One-page summary of the presentation content, line spacing 1.5 lines, font Arial 11. This summary is the only part of the proposal seen by the referees. It does not appear in the program book. It might be included in the convention proceedings for its editing and publication. Make sure that the best format (e.g., research paper, demonstration, etc.) has been selected and that the material outlined can be covered in the allotted time.


Summary Writing Guidelines

(a) One-page summary of the presentation content, line spacing 1.5 lines, font Arial 11.

(b)The presentation’s purpose and point of view are clearly stated.

(c) Familiarity with current practices and/or research is evident.

(d) The contents have been carefully edited and proofread.

(e) Do not state presenters’ names on the summary form.




  1. Dear Committee,
    We need to know whether there will be a change in the deadline. We are from Córdoba and we would need an extension so as to send our proposal next week.
    We really appreciate your attention and look forward to your answer.
    Kind regards,
    Maria Jose Alcazar

  2. Dear María Alcazar,

    We’ve received a few requests for an extension because of the long holiday weekend in Argentina. Please, do send your proposal. We can extend up to March 3, 2017.


    ARTESOL team

Leave a Reply

Your email address will not be published. Required fields are marked *